As per Rule 23 of the Rules of Procedure of the Executive Board, whenever an action must be taken by the Board that should not be postponed until its next session but does not warrant the calling of a session of the Board, the President shall transmit to each member and alternate, by any rapid means of communication, a motion embodying the proposed action with a request for each member to vote thereon. Votes shall be cast within such reasonable period as the President shall prescribe, at the expiration of which he shall record the results and notify all members and alternates. Members and alternate members may cast a “yes”, “no” or “abstain” vote by submitting a reply by facsimile transmission, email or alternative electronic means. The absence of a reply by the deadline prescribed by the President shall not indicate an abstention but rather the absence of the member from the voting procedure and, in the event of no reply from a member, the vote of the alternate member shall prevail. The vote shall be valid if replies are received from members having at least two-thirds of the total number of votes in the Executive Board.

Any Executive Board member may request, within seven days of posting the proposal, that the item submitted for consideration through the vote by correspondence procedure be discussed during a formal Board session by submitting the request in writing to the Secretary of IFAD. Upon receipt of any such request, the item will be removed from the vote by correspondence procedure and included in the agenda of an upcoming Executive Board session. 

To read rule 23 in all official languages of the Fund, please click here: [Arabic] [English] [French] [Spanish]

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Executive Board - Vote By Correspondence

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